How To Clean Duplicate Emails In Outlook 2016

How to delete all duplicate emails from a post folder in Outlook?

Sometimes, duplicate emails occur in Outlook because of downloading emails repeatedly, copying, importing from PST/CSV files, or other reasons. And this commodity is going to introduce two solutions to delete all duplicate emails from a mail folder in Outlook.

Delete all duplicate emails from a post folder by sorting
Delete all indistinguishable emails from multiple selected ones
Delete all duplicate emails from multiple mail folders

Delete all duplicate emails from a mail folder by sorting

This method will guide you to sort all emails in a mail folder by subject, received time, sender, and attachments successively firstly, next manually selection out indistinguishable emails, and finally delete them. Please follow below steps:

i. In the Mail view, click to open the postal service binder that y'all need to remove duplicate emails from.

2. Click View > Reading Pane > Off to turn off the reading pane. Encounter screenshot:

iii. Click View > View Settings to open the Advanced View Settings dialog box.

iv. At present in the Advanced View Settings dialog box, please click the Sort button.

v. And then the Sort dialog box comes out. Please select Subject area from the Sort items past drop downwardly list, select Received, From, and Attachment from below Then by driblet downwardly lists successively, and click the OK button. See screenshot:

half-dozen. Click the OK button in the Advanced View Settings dialog box to save the sort settings.
At present it returns to the opening mail folder, and all emails are sorted by subject, received time, sender, and attachments successively.

7. Go ahead to click the From column header to group all emails by senders. Come across screenshot:

8. Holding the Ctrl cardinal, select indistinguishable emails 1 past one manually; and and so press the Delete key to remove them. See screenshot:

So far it has removed all duplicate emails in the selected mail service folder already.

Delete all duplicate emails from multiple selected ones

In fact, fifty-fifty if you lot take sorted emails by subject field, received fourth dimension, sender, and attachments, it might exist not easy to pick out all indistinguishable emails manually. This article will introduce Kutools for Outlook's Indistinguishable Mails characteristic, which tin quickly remove all duplicate emails with just several clicks.

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1. Open up the mail binder, belongings Ctrl or Shift keys to select multiple emails, and click Kutools > Delete Duplicate > Indistinguishable Emails.

two. Now all duplicates among the selected emails are listed and marked with strikethrough. Please click the Delete button.

three. Now a dialog comes out and tells you how many duplicated emails are removed. Please click the Yes push to close it. And then click Finish button to close the Duplicate Emails dialog.

Delete all indistinguishable emails from multiple postal service folders

The Duplicate Emails feature of Kutools for Outlook can also search and remove duplicated emails from multiple mail folders in Outlook. Please do as follows:

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1. Select no more than than two emails, and click Kutools > Delete Indistinguishable > Duplicates Emails.

2. In the Duplicate emails - Stride 1 magician, please check mail service folders you volition remove duplicated emails from, and click the Next: Select fields to filter duplicate emails button. Run across screenshot:

3. In the Indistinguishable Emails - Step 2 magician, please tick the criteria that y'all will pick up duplicate emails based on, and click the Adjacent: Select the fields to exist listed in results push button.

Tips : If you desire to find indistinguishable emails across all checked mail folders, please tick the Detect beyond folders option.

iv. In the Duplicate Emails - Pace 3 wizard, delight specify the display mode yous will testify the filter results, and click the Start filtering push button.

v. Now it's filtering the duplicate emails. After finishing the filter process, it volition pop out a dialog to remind you. Delight click the OK push button to get ahead.

6. So far, all indistinguishable emails are filtered out and listed in the Duplicate Emails - Step four wizard. Please specify a way from the Means to handle duplicate emails drib-down list, then click the button left the the Close push button.

7. Now a dialog box pops out and shows how many emails have been processed. Please click the OK button to shut this dialog. And then close the Indistinguishable Emails sorcerer.

Demo: Delete all duplicate emails from multiple selected ones

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